Item Revisions and Versions

The sequence of Claim, Save, and Unclaim actions results in the creation of a new generation of the Item. When an Item reaches the Released state in its Life Cycle, no further changes can be made to the Released revision. Any further changes to the Item require it to be revised to create a new revision in the Preliminary state.

The Item versions dialog displays all versions of an Item. To access this dialog, either:

• In the Item Search Grid, right-click the Item and click Navigate à Versions.
• Open the Item, on the Item toolbar, click Navigate àVersions.

To examine details specific to an old version of an Item, double-click on the corresponding row in the Item versions dialog.

To view where an old version of an Item is used, right-click the old version in the Item versions dialog and click Where Used.

To delete a version of an Item, a user must have Delete permission rights granted for the current Life Cycle state of the Item. For details on access rights, refer to section Permissions. This subsection assumes the user has Delete rights.

To delete an old version of an Item:

1. Go to the Item versions dialog for the Item.
2. Double-click on the version of the Item to be deleted to open it.
3. On the Item toolbar, click More à Delete à Purge This Version. A confirmation dialog appears.
4. In the confirmation dialog, click Purge to delete the specific version of the Item.

It is also possible to delete the current version of an Item using the Purge This Version action, which can be accessed from the Item view or through the context menu in the Item Search Grid.